Shipping goods internationally can be complex, especially when dealing with different regulations and requirements. One such requirement for businesses operating within the European Union (EU) is the Economic Operator Registration and Identification (EORI) number.
This article will explain what an EORI number is, why it is necessary, and how to obtain one. By the end of this guide, you will have a comprehensive understanding of EORI numbers and their significance in international shipping.
What is an EORI Number?
An EORI number is a unique identification number assigned to businesses and individuals involved in importing and exporting goods within the EU. It stands for “Economic Operator Registration and Identification” number. This number is essential for tracking and managing shipments, ensuring compliance with customs regulations, and facilitating smooth cross-border trade.
The EORI number acts as a Tax ID for businesses and individuals in the EU. It is required for all business-to-business (B2B) shipments and helps customs authorities monitor and control the flow of goods across borders. Without an EORI number, businesses may face delays, fines, or even the seizure of their goods.
The Importance of EORI Numbers
The EORI number is important for several reasons:
Customs Clearance
When goods are shipped internationally, they must pass through customs. An EORI number ensures that the goods can be cleared quickly and efficiently. Customs authorities use this number to identify and process shipments.
Compliance
Having an EORI number ensures that businesses comply with EU customs regulations. Non-compliance can lead to penalties, fines, and other legal issues. An EORI number helps businesses avoid these problems by providing a recognized identifier.
Tracking and Reporting
EORI numbers facilitate the tracking and reporting of goods. Customs authorities can monitor shipments, ensuring that all necessary duties and taxes are paid. This helps maintain transparency and accountability in international trade.
Simplified Processes
For businesses operating in multiple EU countries, an EORI number simplifies the process of moving goods across borders. Instead of dealing with different regulations and identifiers in each country, businesses can use a single EORI number for all their EU shipments.
New Rules for Shipping in the EU
The European Union has recently implemented the second phase of its Import Control System (ICS2). This update introduces new rules for international shipping, including the requirement for EORI numbers in certain countries. The aim is to enhance security, improve customs procedures, and streamline the import process.
Under the new rules, shippers must include an EORI number when creating shipping labels for specific countries. Our system highlights this requirement, ensuring that businesses comply with the new regulations. This change is part of the EU’s ongoing efforts to modernize and secure its customs processes.
When is an EORI Number Required?
An EORI number is required for all shipments going to EU countries. This requirement applies to both businesses and individuals involved in importing and exporting goods. Whether you are sending commercial shipments or personal packages, an EORI number is essential for customs clearance and compliance.
How to Obtain an EORI Number
Obtaining an EORI number is a straightforward process. Here are the steps to follow:
- Determine Your Need: First, determine if you need an EORI number. If you are involved in importing or exporting goods within the EU, you will need one. This applies to both businesses and individuals.
- Visit the Customs Website: Go to the official customs website of the EU country where your business is based. Each country has its own customs authority responsible for issuing EORI numbers.
- Complete the Registration Form: Fill out the registration form with your business or personal details. The form typically requires information such as your name, address, contact details, and business identification number.
- Submit the Form: Submit the completed form online or by mail, as instructed by the customs authority. Some countries may offer an online registration portal, while others may require you to mail in your application.
- Receive Your EORI Number: After processing your application, the customs authority will issue your EORI number. This process can take a few days to a few weeks, depending on the country and the volume of applications.
Using Your EORI Number
Once you have obtained your EORI number, you must use it for all shipments to and from EU countries. Include the EORI number on shipping labels, customs declarations, and any other relevant documentation. This ensures that your goods can be processed quickly and efficiently by customs authorities.
What to Do If You Don’t Have Your Recipient’s EORI Number
If you are shipping goods to someone in the EU and you do not have their EORI number, it is important to contact them and obtain it before shipping. Here are the steps you can take:
- Contact Your Recipient: Reach out to your recipient and request their EORI number. Explain that it is necessary for customs clearance and compliance with EU regulations.
- Verify the Number: Ensure that the EORI number provided by your recipient is valid and accurate. You can verify EORI numbers through the EU’s online validation tool.
- Include the Number on Documentation: Once you have the EORI number, include it on all relevant shipping documentation. This helps avoid delays and ensures smooth processing by customs authorities.
Common Mistakes to Avoid
When dealing with EORI numbers, it is important to avoid common mistakes that can lead to delays or issues with customs. Here are some tips:
- Double-Check Information: Ensure that all information on your registration form is accurate and complete. Errors or omissions can delay the issuance of your EORI number.
- Keep Your EORI Number Handy: Always have your EORI number readily available when preparing shipments. Include it on all relevant documentation to avoid any last-minute issues.
- Verify Recipient EORI Numbers: If you are shipping to a recipient in the EU, always verify their EORI number before shipping. This helps ensure compliance and avoids delays at customs.
- Stay Informed About Regulations: Customs regulations can change, so it is important to stay informed about any updates or changes. Regularly check the customs website of your country for the latest information.
Conclusion
An EORI number is a important identifier for businesses and individuals involved in importing and exporting goods within the EU. It ensures compliance with customs regulations, facilitates smooth customs clearance, and helps track and manage shipments.
By understanding the importance of EORI numbers and following the proper steps to obtain and use them, businesses can avoid delays, penalties, and other issues associated with international shipping. Always ensure you have the correct EORI number for your shipments and stay informed about any regulatory changes to maintain seamless cross-border trade.
FAQs About EORI Numbers
Do individuals need an EORI number for personal shipments?
Individuals typically don’t need an EORI number for personal shipments, but it’s best to check with your country’s customs authority to be sure.
Can I use the same EORI number for multiple EU countries?
Yes, once you have an EORI number, it is valid for all EU member states, simplifying cross-border trade within the EU.
Is there a fee for obtaining an EORI number?
Obtaining an EORI number is usually free of charge, though some countries might have specific administrative fees.
What happens if I ship without an EORI number?
Shipping without an EORI number can result in customs delays, fines, or even the seizure of goods.
How long is an EORI number valid?
An EORI number is valid indefinitely, but you should update your details if there are any significant changes to your business.
Can a non-EU business get an EORI number?
Yes, non-EU businesses can obtain an EORI number if they import or export goods to the EU.
How can I verify an EORI number?
You can verify an EORI number using the EU’s official online validation tool available on the European Commission’s website.
I’m Tammy Waller, a supply chain and logistics specialist with over 10 years of expertise. I’ve been an author and SFL employee for over 10 years.
As an author, I’ve been able to teach others. I love guiding users through supply chain and logistics operations.
I have substantial experience managing logistics operations, supply chain management, transportation, inventory management, and warehousing in shipping-moving and logistic services. I’ve worked on many worldwide logistics and supply chain projects, honing my abilities in negotiating rates, scheduling shipments, and managing vendors.
